AI Operating Partner
Tool·Consulting·Retainer
Your operation runs on human effort that should be running on AI.
AI handles coordination.
Your team handles judgment.
We build the layer that makes that work.
For mid-market companies where human coordination is the bottleneck. If you recognise that, we should talk.
How We Work
We operate with you.
Not for you.
PHASE 01
Discovery Audit
4-12 weeks
We walk your operation end to end.
Every workflow, every system, every place where a human is doing something a well-built AI layer could handle. We come out with a clear map: where the gap is, what it costs, and what it would take to close it.
PHASE 02
AI Blueprint
3-6 weeks
Before writing a line of code, we design the system.
What gets built, what gets configured, what connects to what. We define success in numbers before deployment begins, so there is no ambiguity about whether it is working.
PHASE 03
Deploy & Integrate
Phased rollout
We build inside your existing stack.
Not a new platform to adopt, a new capability inside what your team already uses. We roll out in phases, each one measured against the outcomes defined in the blueprint.
PHASE 04
Measure & Compound
Ongoing
We stay until the numbers move.
Then we look at what is next. Every system we deploy teaches us something about the next layer. The engagement compounds, each phase makes the next one faster.
Every engagement starts with a Discovery Call. 30 minutes to see if it's a fit.
Book a Discovery CallWhere We Build
Industries built on human coordination that should be running on AI.
Distribution
Speed is the margin.
Partners choose distributors on two things: price and response time. On price, the difference is decimal points. On response time, the gap is hours, and the hours are where share moves. The data to close that gap already exists. Credit status, inventory position, OEM pricing, renewal calendars: it is all in the system. It is just not in front of the right person at the right moment. When we come in: we map the order flow, pricing feeds, approval chains, and renewal books. We build an intelligence layer that surfaces what a rep needs before they ask for it: credit position before the order is committed, availability before the quote goes out, renewal risk before the customer hears from a competitor.
The distributors running leaner than their peers are not doing it with more people. They are doing it with better access to systems they already own.
Quote-to-order velocity: measurably faster. Renewal conversion: higher. Measurable in the first quarter.
Freight
The cost isn't the freight. It's the coordination.
BOLs, customs forms, carrier invoices, damage claims. Each one touches three to four people. Every exception generates an email chain. Claims sit unresolved because someone forgot to follow up and nobody has a system that remembers. When we come in: we build an AI layer that ingests the documents, flags exceptions before they escalate, drafts carrier responses, and tracks claims to resolution. The ops team handles judgment. Not paper.
The same system that reads inbound documents also writes the outbound responses, exceptions handled before they become disputes.
Exception handling: reactive to proactive. Claim resolution time cut by more than half.
Construction
The job runs on whoever can find the email.
200 open RFIs across four projects. Submittals waiting on six different subs. A change order that should take a day takes a week because three people need to sign off and nobody knows where it is. The project slips because the paperwork slipped. When we come in: we build an AI layer that routes RFIs to the right sub with deadline tracking, logs submittals and chases them automatically, drafts change orders, and escalates anything that stalls past the threshold.
The same system that tracks RFIs also generates the change order documentation, closing the loop between field and office that currently lives in email.
Change order cycle: 5 days to same-day. RFI response time cut by 60%.
Accounting
The intelligence you're paid for never surfaces because intake was never rebuilt.
Every engagement starts the same way. Request 12 documents, client sends 6, follow up for 3 weeks, someone re-keys bank statement data. Compliance deadlines tracked in a shared calendar nobody trusts. Partners billing at high rates on coordinator work. When we come in: we build an AI layer that handles document collection workflows, OCR and auto-categorization of transactions, and compliance deadline tracking across every client. Partners spend time on analysis. Not administration.
The same infrastructure that collects and sorts documents can push deadline alerts, draft client updates, and flag engagement risk, without a partner logging in.
Document collection time cut by 70%. Zero missed compliance deadlines.
The industry doesn't matter.
The gap does.
If you recognise the gap, we should talk.
Every engagement starts with a Discovery Call. We map your operation, identify where AI changes the math, and tell you what it would take to close it. No commitment. No sales deck.
Book a Discovery CallThe first call takes 30 minutes. We do the rest.